Responsibility of Director System Stewardship
Set policy framework within which SCS assists families who do not have capacity to pay full school fees
Set policy framework within which school fees are collected
Make recommendations as required to the Director regarding the ongoing enrolment of families.
Responsibility of SCS Financial Controller
Lead and manage policy and procedures within which SCS assists families who do not have capacity to pay school fees
Lead and manage policy and procedures within which school fees are collected.
Responsibility of School Fee Liason Unit (SFLU) and Catholic Education Foundation (CEF)
Provide support to schools in the school fee collection processes
Take responsibility for coordinating school fee collection once the school has issued follow up letters (Letter 1 and Letter 2 – internal) and have had no response or payment from the fee payer.
Provide financial support to families through the provision of CEF bursaries
Process applications for CEF bursaries, in line with SCS procedures and criteria for eligibility.
Responsibility of Principal
Implement this policy in the management of school fee collection
Educate members of the school community with responsibility for this policy including publication of fee payable dates
Send an annual fee statement to parents by the end of week 2, Term 1 of each school year
In the circumstance that a family applies for, but does not meet the threshold for a school fee reduction, the school should work out a payment plan with the family
Issue follow-up letters for outstanding school fees, (Letter 1 and Letter 2 – internal)
In circumstances of outstanding fees and where the school has received no response from the fee payer after sending two follow up letters, transfer the account to the SFLU who will coordinate collection processes in partnership with the school
Notify colleague Principal(s) of approved fee reductions for younger siblings.
Responsibility of Parents and Carers
Upon enrolment, all families commit to supporting our Catholic schools by paying school fees
Nominate to pay fees weekly, fortnightly, monthly, by term or annually
Inform the school as soon as possible of any changes regarding the responsibility of school fee payments.