SCS will use personal information it collects for the primary purpose of collection, and for such other secondary purposes that are related to the primary purpose of collection and reasonably expected by the individual, or to which they have consented.
4.1 Use of personal information – students and parents/carers
SCS’ primary purpose of collection of personal information of students and parents/carer is to enable SCS and the school to provide education to students enrolled at the school, exercise its duty of care and perform necessary associated administrative activities which will enable students to take part in all the activities of the school. This includes satisfying the needs of parents/carers, students, SCS and the school throughout the whole period of enrollment.
Purposes for which SCS and a school use personal information of students and parents/carers include:
- to keep parents/carers informed about matters related to their child’s schooling and spiritual and social wellbeing through correspondence, newsletters and magazines
- day-to-day administration of SCS and the school
- looking after students’ educational, social, spiritual and medical wellbeing
- seeking donations and marketing for SCS and the school
- to satisfy the legal obligations of SCS and the school including obligations under child protection and other legislation, court orders and to meet our duty of care.
In some cases, where SCS or a school requests personal information about a student or parents/carers and the information requested is not provided, the school may not be able to enrol or continue the enrollment of the student, or permit the student to take part in a particular activity.
4.2 Use of personal information – job applicants and contractors
SCS or a school’s primary purpose of collection of personal information of job applicants and contractors is to assess and (if successful) engage the applicant or contractor. Purposes for which SCS or a school uses the personal information of job applicants and contractors include:
- administering the individual’s employment or contract
- satisfying the legal obligations of SCS and the school, e.g. in relation to child protection.
4.3 Use of personal information – volunteers
SCS and our schools also obtain personal information about volunteers who assist a school in its functions or conduct associated activities, such as alumni associations, to enable the school and the volunteers to work together.
4.4 Use of personal information – marketing and fundraising
SCS and our schools regard marketing and seeking donations for future development to be an important part of ensuring that SCS schools continue to provide a high-quality learning environment in which students and staff thrive. Personal information held by SCS or a school may be disclosed, with consent, to organisations that assist in a school’s fundraising, for example, SCS’ Catholic Education Foundation or alumni organisation and/or, on occasions, external fundraising organisations.
Parents/carers, SCS staff, contractors and other members of the wider school community may from time to time receive fundraising information or school publications such as newsletters and magazines.
4.5 Use of personal information – sharing between SCS schools
The Privacy Act does not prevent each school from sharing personal (including sensitive) information with the other schools operated by SCS provided appropriate consents are sought from parents and carers. Parents and carers are made aware on enrolment that personal information may be shared between SCS schools. Other schools may then only use this shared personal information for the purpose for which it was originally collected by SCS as set out in the Collection Notices.
This allows schools to transfer information between them; for example, when a student transfers from one SCS school to another. Sharing sensitive information, such as medical information, requires direct consent from parents and carers which is sought on the student’s enrolment and throughout the student’s schooling. Sensitive information is stored securely on Compass and access is restricted to staff on a strictly “need to know” basis.