Acceptable Use of BYO Devices
BYO Devices must only be connected to the designated school wifi network. This is to occur using the student’s own CEnet user account credentials. Devices must not be connected to other wired, wireless or cellular networks whilst at school.
The school’s normal student management procedures will apply for any misuse or behaviour contrary to the Sydney Catholic Schools Student Acceptable Use of Technology Agreement
The use of the BYO Device during the school day is always at the discretion of the individual class teachers – in line with the school’s policy/approach.
BYO Devices may be used for assessment purposes, this would include the installation of software specific to these purposes i.e. locked browser for NAPLAN testing.
BYO Devices must have any required software applications and updates installed as well as current anti-virus software. The latest service packs and updates must be continually maintained (as appropriate).
The use of the BYO Device to undermine, or attempt to hack into or bypass school or system based security and filtering measures, is a serious breach of the Student Acceptable Use of Technology Agreement.
BYO Devices must not to be used for bullying, cyberbullying or harassment. See the Prevention and Management of Student Bullying Policy and the Student Acceptable Use of Technology Agreement
BYO Devices must not to be used for any unauthorised commercial activities, political lobbying, online gambling or other unlawful acts or acts that are contrary to the Student Acceptable Use of Technology Agreement
The use of all internet and online communications and data on BYO Devices is monitored and audited while devices are at school during school hours. This data can be identified against specific CEnet user accounts and BYO Devices.
If a member of staff believes that a BYO Device is being used in a manner that may impact the safety or wellbeing of the students or other persons, the school should address the matter with reference to the appropriate policies.
Where a school has grounds to suspect that a device contains data which breaches the Student Acceptable Use of Technology Agreement, the device may be confiscated for the purposes of confirming the material. While at school, all data on the device is subject to review by appropriate school staff.
If a member of staff believes that a BYO Device is being used inappropriately, including for any criminal activity or use that may affect the wellbeing of the students or another person, the staff member must confiscate the device and provide it to the school Principal or another appropriate person. In those circumstances, Sydney Catholic Schools should be notified through the consultant.
Depending on the nature of any material that may be found on confiscated BYO Devices, school disciplinary action may be initiated or further action taken including referral to police.
The Principal or SCS Personnel will refer a matter to the police where it considers there are reasonable grounds to do so.
An exit checklist for staff and students should be developed in order to transfer ownership of files to the appropriate school accounts prior to an individual leaving the school.
All BYO Devices purchased for students must meet the SCS requirements as set down in the ICT-BYO Device Requirements document.
The ICT-BYO Device Requirements document will ensure that the device specifications are designed so that a range of devices in capability and cost are suitable.
Families that can not provide a device that meets the specifications will be assessed for school developed solutions on a case-by-case basis.
Not all devices are supported within the SCS BYOD model. Equipment which does not meet the ICT-BYO Device Requirements may not gain access to the school wifi network.
Schools may direct a student to cease bringing a device to school which does not meet ICT-BYO Device Requirements.
Support of BYO Devices
Students and their parents or caregivers are solely responsible for the care and maintenance of BYO Devices including ensuring up to date anti-virus software.
The school will not provide hardware or technical support for BYO Devices.
School ICT support personnel will provide instructions for BYO Devices to connect to the wireless network, to the internet and to Chrome (preferred browser) only.
SCS will provide a wireless network with filtered internet connection to which BYO Devices may be connected.
School ICT support personnel may provide limited ‘other’ technical support if it enables the BYO Device to access the wireless network, the internet and/or Chrome.
SCS strongly recommends that one device type is used in a school BYOD model eg. Apple, Windows or Android to reduce teacher and technical support when connecting to peripheral devices such as printers, scanners, cameras, projectors. This model is generally referred to as BYODD.
Loss and Damage of BYO Devices and BYO Designated Devices
Students bring their devices to school at their own risk. SCS will not be responsible for any loss, theft or damage to:
data stored on the device or peripherals; and/or
data stored on cloud services.
Students should not bring peripheral equipment, including power chargers and cables to school. Liability for damage or loss of peripheral equipment will, in all circumstances, be borne by the student.
Students are responsible for any actions performed on their personal device. They will be held responsible for allowing any other person to use their credentials to access the internet or other online services.
Students and parents or caregivers should determine if the device requires insurance and or specific accidental loss or breakage insurance.
In the circumstances where a BYO Device is damaged by abuse or malicious intent by another student, the school’s student management procedure will apply.
Warranty and Repairs
The responsibility for all repairs or warranty claims lies with the student, parent or caregiver.
Purchasing warranty for BYO Devices is the responsibility of the parent or caregiver.
SCS recommends that parents consider the purchase of a protection plan/warranty. Senior Year 11-12 schools only may offer BYOD models that are different to those models adopted by 7 -12 schools. In these cases, the recommended warranty requirements may also be different.
Warranty claims for BYO Devices are the responsibility of the parent or caregiver. It would be the expectation of Sydney Catholic schools that the student, parent or caregiver organise for all repairs to be made in a timely manner.
On-site warranty repairs for BYO Devices may occur at school at each school’s discretion. The school may develop a process for on-site warranty repairs for BYO Devices including tracking of the device.
The school should have a small number of school owned loan devices e.g. devices that can be loaned to students while their BYO Devices are being repaired. At least 5% of the total student numbers is recommended.
BYOD Purchasing Portals
Schools may organise BYOD Purchasing Portals for their BYOD program. However, if schools do offer a portal, they must offer more than one portal from different suppliers.
Schools cannot refer parents/guardians to a single re-seller and/or vendor i.e schools must refer them to two or more re-sellers.
Schools must make clear to parents/guardians that they are able to purchase the device from anywhere they wish i.e. Parents/Guardians do not have to purchase the device from any of the re-sellers that the school provides.
Schools cannot refer parents to offers that include financing of equipment through credit providers.