4.1 Principals (or their delegate)
Principals (or their delegate) are required to ensure that the school complies with its obligations with respect to attendance. These being to:
4.1.1 Ensure the school maintains an accurate attendance register (roll) in a form consistent with legislative obligations and securely retain any records relating to student absences (such as medical certificates, phone logs, text messages, statutory declarations etc.)
4.1.2 Provide information to students and parents regarding attendance requirements, including the use of SCS designated online forms to use when absences occur and for the consequences of unsatisfactory attendance.
4.1.3 Ensure effective school processes are in place for staff to monitor attendance and manage student absences, including active review of explanations, requests and reasons, and contacting parents/carers promptly following an unexplained absence. An absence is unexplained if parents/carers have failed to provide an approved reason via SCS’ electronic attendance system or by phone to the school within 7 school days.
4.1.4 Ensure applications for exemptions from attendance are managed consistent with SCS processes and legislative requirements.
4.1.5 Maintain documentation on the management of student absences and exemptions.
4.1.6 Ensure that there is a system established for signing out students who need to leave the school premises during school hours.
4.1.7 Promptly investigate all attendance concerns, including part day absences (such as lateness)
Parents/carers of students enrolled at an SCS school are required to:
4.2.1 Ensure their child attends school each day unless exempt or absent for an approved reason.
4.2.2 Explain the absence of a student as soon as possible and within 7 school days from the first day of absence, otherwise the school will record the absence as an unexplained absence.
4.2.3 Provide a medical certificate where a student’s frequent, recurring or long term absence is explained as being due to illness.
4.2.4 Apply in advance for planned student leave using the SCS electronic attendance system.
4.2.5 Work in partnership with the school and SCS to address any issues impacting on a student’s attendance.