Facilities Officer

Location: World Square, 680 George Street, Sydney (agile working environment with a hybrid of work-from-home and office)
Commencement Date: Immediate Start (or by negotiation)
Closing Date: Sunday, 19 March 2023
Capacity: Temporary, Full-time (covering 6 months maternity leave)
Number of positions: 1

About Us

Catholic schools have been delivering excellence in education to Sydney school students for 200 years. SCS continues to be a thriving and growing contemporary educational community with over 147 schools, more than 72,000 current students, 10,000 staff, and a large alumni community.

We are an inclusive organisation looking for people who have the willingness to respect, support, and uphold the mission, ethos, and teachings of the Catholic Church and the values of Sydney Catholic Schools.

About the role

Reporting to the Supervisor: Asset Maintenance, the position of Facilities Officer will provide subject matter expertise and assistance to ensure the day-to-day smooth management and operation of building infrastructures within the Sydney Catholic Schools (SCS) property portfolio, including residential, educational and office properties through the management of service level agreement and planned & reactive maintenance works along with capital works up to $5m per project.

The function exists to ensure that facilities are cost-effectively maintained to an adequate standard in accordance with legislative requirements and match the expectations of the students and staff of SCS and the SCS Strategic Plan.

The successful candidate will be responsible for:

  • the management of service level agreements & onboarding and establishing new contracts
  • promptly responding to and following up schools’ queries & requests for asset maintenance, whilst developing a sustainable asset upkeep strategy that delivers the whole of life cycle asset planning and delivery
  • undertaking required school site visits to identify the building and infrastructure requirements and capital improvements  
  • developing a comprehensive project plan to deliver projects on time and on budget
  • working with consultants, contractors and associated stakeholders to develop  design, scope and cost for all works programs
  • planning and managing the implementation & delivery of capital improvements  safely, efficiently
  • managing properties that are not currently under management agency agreements, including preparing properties for leasing and arranging agency agreements
  • ensuring all financial undertakings are performed in a professional manner and  procurement probity is at the forefront of decision making, and all decisions are in accordance with the SCS Financial Stewardship Policy
  • ensuring the credentials of the contractors are validated and their expertises reflects quality 
  • producing financial reports for management detailing the income and expenditure relating to the property portfolio using the SCS systems
  • ensuring property management agencies engaged by SCS work in accordance with Management Agency Agreements and SLA’S are met
  • ensuring all properties are compliant in line with relevant legislation and safe to occupy
  • acting as a point of escalation and managing stakeholder effectively to deliver seamless communication and a positive customer experience  
  • providing support to team members and other system users
  • proactively manage works through SCS asset management platform (TechOne). 

About you

To be successful in this position, you must possess:

  • experience as a contract administration and establishment of new contracts 
  • tertiary Qualifications in Facilities, Property, Contract and/or Project Management
  • operational experience in a property management or property maintenance & Capital works environment. Must have at least 3 year operational experience 
  • experience in liaising with professionals working in asset management and construction disciplines
  • experience developing budgets and managing finances
  • experience developing professional business cases to support improvements  
  • NSW WorkCover White Card
  • competency in the use of  microsoft suite and project management modules, along with good computer skills
  • experience developing systems specifications, along with working and maintaining such systems, including ESD initiatives
  • professional and effective communication with excellent customer service skills
  • experience in customer service and liaising with a diverse range of stakeholders.

In addition, the successful candidate must have:

  • a good understanding of the Building Code of Australia (BCA) and NCC
  • current driver’s licence and be able to travel across Sydney. 

What We Offer

  • flexible working arrangements/hybrid workplace
  • offering a salary of $111,000 + super and salary packaging.
  • the ability to build your career in a multi-disciplined business environment 
  • a supportive team committed to work-life balance.

Application Process

To apply for this position please click the APPLY button and follow the prompts.

For any internal candidates please apply via your ‘Careers tile’ in Employee Self Service.

To support your application, you will be required to provide:

  • your current resume
  • cover letter highlighting your experience in meeting the responsibilities of this role. 

If you encounter technical issues or for any general enquiries please contact the People & Culture Services team on (02) 9568 8297 (8am-5pm Mon-Fri) and quote position number 2899.

Working With Children Check (WWCC)

This role is classified as child-related work and therefore requires a WWCC clearance prior to commencement of employment.It involves a national criminal history check and a review of findings of workplace misconduct. Also, as a permanent position, you need to be an Australian Citizen or Permanent Resident.

To know and love Christ through learning.

Thriving Catholic communities through excellent teaching and learning.

Truth, empathy, excellence, curiosity, and collaboration.

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