Guidelines for the Submission of Artworks 2019

The Clancy Prize Religious Art Exhibition 15 March – 29 March 2019

Guidelines for the Submission of Artworks 2019

The information presented in these guidelines has been collated to assist schools in the preparation for the submission of artworks for The Clancy Prize Religious Art Exhibition. The steps outlined below highlight the key due dates for entry forms, including delivery and collection of artwork. The corresponding pages provide further information regarding artwork submissions and how to prepare pieces for hanging in the Gallery.

1) Outline of School Exhibits Application – due by Friday 7 December 2018

Schools need to register their interest by completing the School Submission Form. By completing the online form, teachers are providing a summary of the artwork being submitted by each student. Each secondary school is invited to submit up to 3 artworks by individual artists, or collaborative work, selected from years 7-12 (Schools are required to indicate which of these artworks will be from Year 12, 2018).

2) Artist’s Statement & Conditions of Entry – due by Monday 25 February 2019

Each submitted work is to be accompanied by a brief artist’s statement (no more than 100 words). Teachers are asked to carefully proofread these in advance, and ensure that the theme of the exhibition is reflected in this statement.

Conditions of entry must also accompany the student artwork. Failure to have a completed conditions of entry form may result in the artwork not being accepted into the exhibition.

3) Sending in your work – due by Monday 4 March – Wednesday 6 March 2019

Schools are to deliver or courier artworks to ACU McGlade Gallery either on Monday 4 March to Wednesday 6 March 2019, between 9.00am and 4.30pm, through Gate 3, 25A Barker Road, Strathfield. Note that artwork/s delivered outside of the specified delivery dates (without approval by Debbie Fenton 0419 302 458) won’t be accepted into the exhibition.
For identification purposes a copy of the artist statement must be attached to the back of each artwork.

4) The collection of artworks – Collection from Monday 1 April to Friday 5 April 2019

Schools are responsible for the re-packaging and the collection of artworks prior to any individual or courier pick-up. Pick-up can be organised for either Monday 1 April to Friday 5 April between 9.00am and 4.00pm, through Gate 3, 25A Barker Road, Strathfield.
Please note: Sydney Catholic Schools and ACU will take no responsibility for any uncollected artworks. There are no facilities for storage of these artworks and they will be disposed of after the collection date.

Entry Criteria

  1. The Clancy Prize Exhibition is open to all Sydney Catholic Schools secondary students including both systemic and congregational.
  2. Works will not be accepted without a completed Artist Statement and Conditions of Entry signed by the College Principal, Art Teacher, Student and Parent/Guardian.
  3. All works submitted must meet the following criteria as stated in these guidelines to be accepted into the exhibition. This includes submission of works from students who completed Yr 12 in the previous year.
  4. Students and ex-students cannot submit works directly into the exhibition without school approval.

Student, parent and guardian enquiries about artworks, delivery and pick-up arrangements will be directed to the Art Co-ordinator of the school.

The Artworks

Each secondary school is invited to submit up to 3 artworks per student selected from Years 7-12 (including Year 12, 2018).

  • All pieces are to comply with current HSC requirements for weight, and size and suitability for showcase events.
  • Artworks may be in any media specified in the NESA Syllabus including video, web-based artwork, sculpture, painting, printmaking and photography.
  • The Committee will use its discretion in the display of all works. Given the limited hanging space in the gallery, an entire body of work may not necessarily be displayed.
  • For the 2019 exhibition schools are encouraged to explore 3D and 4D works. Works in new media, installations and collaborative works are also encouraged.
  • Each artwork must be clearly labelled with the student’s name, school, teacher contact name and telephone number.

The preparation of Artworks (see additional information attached)

Schools are responsible for the professional presentation of each work. The ACU McGlade Gallery is equipped with an adjustable hook hanging system and no nails or screws can be put in the walls. Please refer to the following instructions and the attached diagrams for the preparation of works for hanging. The committee will use its discretion in the case of works that arrive with no secure hanging system attached. D-rings or Eye-hooks are available from Art Basics, on Victoria Road, Ryde and most picture framers or hardware stores.
If a work consists of more than five pieces it is requested that it be assembled prior to submission. For works with five or less pieces schools are asked to supply a diagram or photograph to ensure that the pieces are assembled and displayed as intended.

Two-Dimensional Works

  • Unframed works on paper (drawings, paintings, prints, photographs etc) may be firmly mounted on foam core board / heavyweight card or window mounted, and backed using heavyweight mount board.
  • Framed work and stretched canvases must have secured D-rings affixed with screws to each end on the back. For works greater than 50cm in height, D-Ring must be at least 10cm from top. For works less than 50cm in height the D-Rings must be affixed 5cm from top.
  • Unstretched canvases/textiles must be secured to a dowel rod and have D-rings affixed with screws/super-glue or eye-hooks at each end (as per sample shown on the attached diagram).

Three-Dimensional Works

  • Sculpture and installation works must have clear display instructions included, and be stable and professionally presented.

Four Dimensional Works

  • The ACU McGlade Gallery can provide basic equipment for video and web-based artworks. Teachers wishing to submit works in these media should contact Diane Merrilees, ACU Technical Officer, on (02) 9701 4140 before Friday 1 March 2019, to ensure that the equipment is available.

The Exhibition

  • The exhibition is being held at ACU McGlade Gallery, Strathfield Campus. This is a gallery venue of professional standard. Signposts to the venue will be evident. The exhibition formally opens on Friday 15 March 2019 at 6:00pm, and will then be open each day (except Sundays and Public Holidays) from 11.00am – 4.00pm until Friday 29 March 2019.
    School visits to the exhibition are welcome. For booking and further details please contact Diane Merrilees at ACU on (02) 9701 4140 or email

Consideration of the need for correct delivery, presentation and collection of works eases the pressure and workload on the voluntary committee responsible for the professional display of the works for the exhibition – thank you.

Voluntary Committee

Genevieve Moss, Sydney Catholic Schools     Ph: (02) 9568 8244 Trinite Colette, Trinity College, Auburn
Ph: (02) 9749 1919
Debbie Fenton, Sydney Catholic Schools  Ph: (02) 9568 8101 Elizabeth Giusti, Clancy Catholic College, West Hoxton Ph: 8783 6000
Byron Hurst, De La Salle College, Cronulla Ph: (02) 8522 1500 Natalie McCaffery, De La Salle College, Caringbah Ph: (02) 9524 9133
Diane Merrilees, ACU Ph: (02) 9701 4140 Laura Stephens, Our Lady of the Sacred Heart College, Kensington Ph: 9662 4088
Lachlan Warner, ACU Ph: (02) 9701 4140