Frequently Asked Questions: Registration Process

Where to access documents

1. Where can I find the Registration to Teach application form?

Click on this link and follow the ‘Application Process’ outlined in the orange box.

2. Where can I find the Registration to Work application form?

The Registration to Work application form is only made available to schools upon request. Preferred applicants can obtain a copy of the application form from the school that has offered employment.

3. I am having trouble scanning my application. Can I mail/post my application to you instead?

All applications must be emailed to hrcasrecruitment@syd.catholic.edu.au. We are unable to guarantee receipt of applications sent via mail.

Register to Teach/Register to Work application process

4. What documents do I need to submit if I want to Register to Teach?

Please use the document titled ‘How to Apply – Procedure to submit a complete Registration to Teach application’ on the Registration to Teach Sydney Catholic Schools (SCS) webpage as a checklist to ensure all the relevant supporting documents are attached to your application.

If your application is incomplete, it will be returned to you and you will be asked to resubmit your application.

5. What documents do I need to submit if I want to Register to Work?

You may obtain the Registration to Work application forms from the school that has offered you employment. Please refer to the ‘How to Apply – Nonteaching’ document for a list of documents you must include in your application. Registration to Work applicants have to submit less supporting documents as compared to a teacher wanting to Register to Teach, so please refer to the right document/list.

6. I have previously worked with the SCS, Sydney diocese. Do I need to submit my application with all supporting documentation again?

Yes. According to SCS Employment policies, if you are Registering to Teach or Re-Registering to Teach, you must submit your complete application along with all supporting documentation attached.

7. How do I re-register to teach with SCS?

View the instructions on the ‘Registration to Teach‘ SCS webpage for further instructions on how you can Register to Teach with SCS.

Please ensure you note your previous SCS Pin / Employee ID number on the application form and/or tick YES to previously being employed with the SCS.

8. Does my application or supporting documents need to be certified?

No. SCS only requires copies of your documents. They do not need to be certified by a Justice of the Peace.

9. The attachments/files are too big and I am having difficulty sending my application in one email. What can I do?

Try saving the PDF documents in a lower resolution and sending your application as a zipped folder.

If necessary, you may submit your application in more than one email. Please ensure you follow the instructions on how to name each attachment detailed in the ‘How to Apply’ document to ensure no attachments are missed.

Please do not embed any attachments into the email or submit attachments via shared Google drives or Google cloud.

Banking/Tax/Superannuation forms

10. Where can I find the banking/tax/superannuation forms?

The Banking/tax/superannuation forms can be accessed from the ‘Registration to Teach‘ webpage. They are located under the ‘Key documents’ section.

11. Do I have to choose one of the 3 Superannuation funds listed on the form or can I nominate my own?

You must choose from one of the 3 superannuation funds listed on the superannuation form itself. Please refer to the current Enterprise Agreement for further information.

12. I only have to re-register with the SCS. Do I really need to resubmit my banking/tax/superannuation forms again if my details have not changed?

If it has been less than 12 months since you last worked with SCS (and there have been no legislation/policy/system changes), you will not need to resubmit your forms.

However, you will need to state in your re-registration application that your banking/tax/superannuation details have not changed since you last worked with SCS.

13. I have completed my tax form correctly. Why was it returned to me?

You will be asked to amend your tax declaration form if you have;

  • not responded to a question (most commonly 11 b is left unanswered)
  • not provided your TFN on the form itself
  • filled the form using a pen other than blue/black ink
  • not signed and/or dated the form or the signatures on the rest of your application do not match your tax declaration form.

14. Why am I being taxed at a higher rate?

You will be taxed at a higher rate if SCS is your primary income employer and;

  • You have not submitted your TFN form and/or,
  • You have ticked ‘No’ in Section 8 of your tax form

BoSTES Accreditation for New Scheme Teachers

15. What documents do I need to submit?

If you were accredited by BoSTES between 2004 – 4 Jan 2015, you must submit a copy of your teacher summary report.

If you were accredited by BoSTES from 5 Jan 2015 onwards, you must submit a copy of you teacher summary report and a copy of your Statement of Accreditation.

16. My BOSTES accreditation status currently is ‘TAA decision required’ or my BOSTES membership is listed as ‘leave of absence/suspended’, will this affect my Registration with the SCS?

Yes, your registration will be denied until you reactivate your BOSTES membership and/or your accreditation status is approved by BOSTES.

All New Scheme teachers are required to be active members of BOSTES and be currently accredited by BOSTES in order to Register or re-register to teach with the SCS.

Working With Children Check

17. I have paid the $80 fee and have a receipt. Can I submit my RTT / RTW Application with this document attached?

No. You must submit your WWCC clearance number for paid employment (usually starts with WWC… and ends in E). The receipt does not contain your clearance number. We do not accept application numbers (starts with APP…) in lieu of your WWCC clearance number.

Statement of Service

18. Why was I asked to resubmit my Statement of Service? What information does a Statement of Service contain?

Applicants are asked to resubmit their Statements of Service if the Statement they have provided does not include the information the SCS requires. A Statement of Service must be obtained from the Employer and state the following:

  • Start date and termination date of each teaching position held at the school
  • Specify if the role was full-time or part-time; if part-time the number of hours per day
  • Specify the total number of casual days completed
  • Specify the total number of days taken as leave without pay

19. I have owned my own business or worked in a family business for the last couple of years. Can I still request for this professional work to be included in my classification?

Please email hrcasrecruitment@syd.catholic.edu.au with your enquiry, and include your full name, date of birth and specify if you have previously completed a temporary/permanent position with any SCS diocese prior to 2014.

20. I have taught overseas, do I need to include Statements of Service for my teaching service completed overseas?

As per the current Enterprise Agreement 2015, only teaching service completed in registered schools within Australia will be recognized for classification purposes.

Students

21. I am still studying and am unable to include a copy of my final transcript. What do I do?

You will need to contact your Student Centre to obtain a copy of your most recent Academic transcript. We do not necessarily require your Final Academic Transcript, but your most recent transcript. This must list the name of the course you are enrolled in, the units you have completed and your grades, and list the units you are currently enrolled in chronological order.

22. I am a student in my final year; will you accept a copy of my Online report – Academic results instead of my transcript?

No. We require official academic transcripts from your University. We do not accept online reports or online printouts of your results summary in lieu of your official academic transcript.

23. Do you need my entire Practicum report booklet?

No. We only need evidence of the number of days you have completed in your practicum, i.e. a minimum of 20 days completed and a copy of your supervisor’s comments. This usually equates to the first 2 pages of your practicum report and the page that contains your supervisor’s comments.

If your University does not list the dates/days of your practicum, please submit at least 2 practicum reports containing the aforementioned pages only.

24. Can I submit my online transcript if I am enrolled in a Bachelor or Post-graduate degree but have decided to exit the course with a Certificate or Diploma instead?

No. You must submit an official academic transcript that clearly lists the course you are completing and the subsequent units you have completed towards this course. If you submit an online transcript that states you are enrolled in a Bachelor degree and have completed X no. of units, we will accept this document as evidence of you being enrolled in a Bachelor degree.

Additional questions

25. The DEC takes approximately 4-8 weeks to issue a Statement of Service. Do I need to wait till I receive this before I submit my application?

When assessing your classification, SCS reviews your Academic transcripts, your BOSTES accreditation (applies only to New Scheme teachers) and your Statements of Service. If you do not submit any of the aforementioned documents, your application is assessed as incomplete and this will be returned to you.

If you are unable to submit your Statement of Service from the DEC along with your original application, and do not want your application to be returned to you (assessed to be incomplete), then please state in the email when submitting your application that you want your application to be processed based only on your submitted documents. Your application will then be assessed based only on your submitted documents.

26. I want to teach Religious Education. Where do I note that in my application?

Please tick YES to question 1 in Section 6 (page 7). (Further information regarding the RE Accreditation process can be obtained from either viewing the ‘RE Accreditation‘ webpage or by emailing all relevant enquiries to ree.accreditation@syd.catholic.edu.au.

27. I am qualified to teach in a Secondary school but want to teach in a Primary school. Is this possible?

Yes, however it is up to the discretion of the School that employs you.

28. I am qualified to teach in a Primary school but want to teach in a Secondary school. Is this possible?

No. You will need to complete further study in order to teach in a Secondary school.

29. A school is willing to offer me casual work if I have my Employee ID number. What can I do to get this number quickly?

If you receive an offer of employment and are yet to submit your Registration to Teach application: Note the name of the school that has offered you employment in your email and on the application form (page 2) and your application will be prioritised.

If you receive an offer of employment after submitting your Registration to Teach application: Email hrcasrecruitment@syd.catholic.edu.au with the name of the school that has offered you employment. Once we verify this offer of employment, we will expedite your application. If possible, include the name and contact details of the School employee that has offered you employment.

30. How long does it take to get my Employee ID number?

It normally takes approximately 2-4 weeks to process a complete application. However, this might increase during high volume periods. During high volume periods, priority is given to those applicants who have already been appointed to positions with the SCS schools.

31. What teaching roles are in demand right now?

Please view advertised positions on the SCS website and teachers.on.net to ascertain which roles are in demand right now.

32. If I do not know a lawyer, doctor or JP and am unable to supply a Parish Priest reference, who else can I nominate?

You may nominate a previous employer who is willing to be a character reference for you.

Further information regarding Statements of Service and the Reclassification process can be obtained from the SCS Registration to Teach webpage – Reclassification FAQs list.

For any further enquiries regarding the Registration and/or Reclassification process, please email hrcasrecruitment@syd.catholic.edu.au.