Frequently Asked Questions : Reclassification

Frequently Asked Questions: Reclassification

Applying For Reclassification

1. How do I apply for reclassification?

You must email your reclassification request to hrcasrecruitment@syd.catholic.edu.au along with any/all supporting documentation attached. Please title your subject as Reclassification.

2. I do not have access to a scanner and cannot email my reclassification documents to HR. Can I mail my reclassification evidence to the SCS instead?

Yes. you can post your reclassification documents to the Employment Services Team at the SCS Central Office (Leichhardt). Address provided below.
Sydney Catholic Schools, Central Office
Registration Team, Human Resources
PO Box 217
Leichhardt NSW 2040

Please notify HR via email (preferably) that you have posted your reclassification documents. If possible, provide a tracking number so that HR can follow up your transcripts with the relevant postal company.

Categories of Reclassification

3. What are the different categories of reclassification I can apply for?

You can apply to be reclassified if:

  • You have just completed your teaching degree and have your final academic transcript
  • You have obtained Statements of Service for your previous teaching service (not previously submitted to the SCS) and want this to be recognised by the SCS
  • You believe you have been incorrectly classified at the time of registration and would like to request for a review of your classification to be conducted.
  • You started teaching with the SCS prior to 2014 (temporary/permanent teaching prior to 2014 or continuous casual teaching prior to 2014 without a gap of 2 months or more) but are being paid in your temporary/permanent teaching role as GRD/PRO
  • You are a casual teacher, have completed more than 2 years of full-time teaching or equivalent and have achieved your Proficiency as approved by BOSTES but are still being paid as ‘Graduate’ (GRC).

4. Other than Statements of Service and final transcripts, what other credit for service can I be reclassified for?

You may request to be reclassified based on any of the following criteria only if you are currently incrementally classified, i.e. classified as 4YT/5YT etc. in 2016:

  • Credit for other service (teaching or relevant industry experience): This includes teaching in institutes that are not certified or registered under the appropriate legislation in other states or territories of the Commonwealth of Australia, or undertaking tutoring lessons at a school/institute etc. You must submit a Statement of Service which includes the information listed in question 12 and includes a brief description of your role.
  • Credit for other Industry experience: This includes full-time service at age 21 or more in any paid industry other than teaching that is directly relevant to employment as a teacher. You must submit a statement of Service which includes the information listed in question 12 and includes a brief description of your role.
  • Child-rearing: You must be the primary carer of your child/children and must not have undertaken any paid employment during this period. Please refer to further information in question 22 to apply for child-rearing credit.

For further details regarding the above please refer to the current Enterprise Agreement.

5. How do I find out if I am incrementally classified or classified based on the new standards model?

Please check your most recent payslip. If it lists that you are currently 4YT/5YT then you are incrementally classified for that teaching position.
However, if it lists CC1/CC2/GRC/Band 2 Level 1 – 5, then you are classified as per the standards model. Please refer to the current Enterprise Agreement 2015 for further information regarding both classification models.

6. If I want to be reclassified based on a child rearing claim, what do I need to submit?

Please note this only applies to those teachers who are incrementally classified.

You must meet the following criteria if you wish to request for reclassification based on child rearing:

  • I am the primary carer of my child/children (until 6 years of age or once my child is enrolled in full-time schooling, whichever is earlier)
  • I have undertaken no paid employment during this time
  • My spouse has not made a similar reclassification claim.

If you have met the criteria listed above, you must submit the following to hrcasrecruitment@syd.catholic.edu.au:

  • A Statutory declaration which states you are the primary carer of your children, have undertaken no paid leave during this time, and specifies the period of child-rearing to be recognized. This must be signed by a Justice of the Peace.
  • Copies of the child/childrens’ birth certificates.

Reclassification: Graduates

7. Can I submit an unofficial transcript for reclassification?

No. You must submit an official academic transcript which contains the date of completion or the date your degree was conferred to you.

However if you started teaching after 2014 (i.e. you are new to teaching) you may submit a certified copy of your testamur or degree in lieu of your final academic transcript.

8. I sent my final academic transcript to HR for reclassification. Why has it been returned to me?

Your transcript has not been accepted as sufficient reclassification evidence because it does not contain one or more of the following:

  • the date of completion
  • the date your degree was awarded/conferred to you
  • the list of units you have completed and your results
  • the name of the degree/course you have completed

9. I have completed my degree but am still classified as a ‘Conditionally Accredited’ teacher with the SCS. Why hasn’t my pay increased now that I have completed my degree?

You have not been reclassified as a ‘Graduate’ teacher by the SCS as yet because you have not submitted your final academic transcript to hrcasrecruitment@syd.catholic.edu.au and requested to be reclassified. Your final academic transcript must include either the date of completion or the date your award was conferred to you.

10. I mailed my final academic transcripts to SCS. Why haven’t I been reclassified?

All reclassification requests must be submitted via email to hrcasrecruitment@syd.catholic.edu.au. The SCS cannot guarantee or take responsibility for the successful delivery of your transcripts if posted to the SCS as we are reliant on the postal carrier to deliver these documents.

However, we acknowledge that there might be some applicants who for various reasons are unable to email their transcripts to HR. Therefore, if you choose to mail your transcripts seeking reclassification, please provide HR with written notification (preferably via email) that you have mailed your transcripts for reclassification and specify the date this has been posted or provide a tracking number.

11. I sent my final academic transcripts to the Religious Education & Evangelisation Department, why hasn’t my classification changed, i.e. my pay increased?

You are required to submit your final academic transcripts to HR to be reclassified, however if you wish to update your RE accreditation only, you are required to submit your final transcripts to the RE&E Team.

If you submitted your final academic transcripts to the RE&E Department, it implies that you were seeking to be accredited to teach Religious Education only unless you specified that you also wish to be reclassified by HR.

Your accreditation to teach RE does not affect your classification step unless you are a Religious Education Coordinator.

12. Do registered teachers get notified that they have to submit their final academic transcripts?

After you are Registered, you are emailed confirmation of your classification and instructions on how you may apply for reclassification which includes submitting your final academic transcript for reclassification.

It is the teacher’s responsibility to notify HR that they have finished their degree and would like to be reclassified.

Reclassification: BOSTES related

13. I was Provisionally accredited by BOSTES and am now Proficient or Professional. Do I submit evidence of this to the SCS so that I can be reclassified?

Yes. You must submit a copy of your current teacher summary report after you have achieved Proficiency to hrcasrecruitment@syd.catholic.edu.au and request to be reclassified.

14. I have achieved Proficiency but am still classified as a ‘Graduate’. Why am I not being paid as a Proficient teacher?

You must complete at least 2 years of full-time teaching or equivalent and be Proficiently accredited for the SCS to reclassify you to the Band 2 Proficient standard of pay (Clause 15.3, pp.32-33).

15. I have already submitted my teacher summary report to hrcasrecruitment@syd.catholic.edu.au and my accreditation status as recorded by the SCS has been updated. Do I need to provide any further evidence/information to HR?

No further evidence is required.

16. Who do I contact if I want my accreditation status to be updated?

You must contact BOSTES first to update your accreditation status.

After BOSTES has approved your progression to the next accreditation level, you may apply for reclassification to the SCS, if applicable.

However, if your accreditation status has already been updated by the SCS first (this would only apply to student teachers who have completed their degree), you still need to contact BOSTES to have your official accreditation status updated by BOSTES. BOSTES and the SCS are separate organisations and therefore BOSTES will have their own official accreditation approval process that you will need to complete.

17. My BOSTES membership is listed as ‘leave of absence / suspended’ in my teacher summary report, will this affect my reclassification request?

Yes, your request will be denied. All New Scheme Teachers in NSW must be active members of BOSTES and have their accreditation status approved by BOSTES in order to teach in any school within the SCS.

You must contact BOSTES and reactivate your membership as soon as possible and include your updated teacher summary report when applying for reclassification after BOSTES has updated your membership.

18. My BOSTES accreditation status is listed as ‘TAA decision required’ in my teacher summary report, will this affect my reclassification request?

Yes, your request will be denied. All New Scheme Teachers in NSW must be active members of BOSTES and have their accreditation status approved by BOSTES in order to teach in any school within the SCS.

You must contact BOSTES to find out what you are required to provide them with in order to finalize your accreditation status as soon as possible and include your updated teacher summary report when applying for reclassification after BOSTES has updated your accreditation.

Reclassification: Recognition of previous teaching service

19. I submitted my Statement of Service to HR, why has my request for reclassification been returned?

Your Statement of Service has been returned to you due to one or more of the following reasons:

  • It does not include the relevant information (specific dates of employment); please refer to question 12 for what information a Statement of Service must contain
  • It is a letter of reference and not a Statement of Service
  • It is not an official document obtained from your previous employer
  • It is an email, not a Statement of Service

20. What details does a Statement of Service need to include?

A Statement of Service must be an official document obtained from your previous employer. It must be signed and contain the official letterhead of the organization. It must include the following:

  • Start date (day/month/year) and termination date (day/month/year) for each position
  • Specify if the role was full-time or part-time, if part-time specify the no. of hours per day you worked
  • List the total no. of casual days completed (if applicable)
  • Specify the total no. of days taken as leave without pay (if applicable).

21. Can you send me a template of a Statement of Service?

No we cannot send you a template for another organization to use.

A Statement of Service is a legal document issued by an organization as evidence of an employee’s service. We can only advise you what information we require in your Statement of Service in order to reclassify you (please refer to the question ‘What details does a Statement of Service need to include?’ for further information).

22. Can I submit my previous pay slips instead?

The SCS only accepts pay slips issued by other CEO Diocese within NSW such as Parramatta or Wollongong etc. If you have worked in any other schools / organisations you must submit a Statement of Service.

23. I worked in various public schools. Do I need to get a Statement of Service from each school?

If you worked in public schools in NSW you do not need to obtain a Statement of Service from each school, you will be able to obtain a Statement of Service from the Department of Education for your service as a teacher in all of the public schools in the state.

24. I have worked in schools that have since shut down and I am unable to get a Statement of Service from these schools. What do I do now if I want to be reclassified?

You will need to submit official documentation such as pay slips and an appointment letter as evidence of your teaching service at the school. If the SCS is able to successfully assess your teaching service at the school based on your submitted evidence, then your request will be approved.

Please keep in mind in these instances your request to be reclassified will be individually assessed based on the evidence provided and you will be notified if your reclassification request has been approved or not.

Queries regarding back pay

25. Why haven’t I received back pay dated back to the start of my employment?

You have not been awarded back pay effective from the start of your employment if you have met one or more of the criteria listed below:

Despite being notified at the time of your Registration that you must submit your final academic transcript to HR, you failed to submit your transcript in the same term as your Registration.

You mailed your transcripts to HR, but did not notify HR that you had submitted a request for reclassification or followed up with HR if your transcripts had been received or not.

You are unable to provide evidence that you submitted your final academic transcript to HR seeking reclassification.

26. Why haven’t I received back pay dated back to the start of the term in which I achieved Proficiency?

You did not complete 2 years of full-time teaching or equivalent at the time you achieved your Proficiency and therefore were not eligible to progress up to Band 2 Level 1 Proficient at that time.

27. Why haven’t I received back pay to the start of this term?

You have not been awarded back pay to the start of the term if you have met one or more of the criteria listed below:

  • You started working at a SCS school in the previous term or later and have just submitted your final academic transcript for reclassification this term.
  • You started teaching this term but only completed your course in the middle of this term.
  • You submitted a Statement of Service for previous teaching service in the next term after your Registration (in this case you will be awarded back pay to the start of the pay cycle in which you have submitted your Statement of Service).

28. If I have been awarded back pay, when will I receive this amount?

If back pay has been awarded to you, it will be issued to you within 14 working days or the nearest pay after your request has been approved, depending on the current volume of work.

General Reclassification queries

29. How long does it take for my reclassification request to be processed?

It could take up to 2 weeks for your reclassification request to be assessed. Once approved it takes approximately 14 working days for this to be actioned.

Please note during high volume periods this processing period may increase.

30. How will I know if my reclassification request has been approved?

If your reclassification request has been approved, you will receive an email with a letter of confirmation attached confirming your new classification step. This email will be sent to the same email address you used when submitting your request unless otherwise notified.

31. If I disagree with the outcome of my reclassification request, what do I do?

You must email hrcasrecruitment@syd.catholic.edu.au and request for a review of your reclassification. Please specify why you believe you have been incorrectly classified.

For any further enquiries regarding the Registration and/or Reclassification process, please email hrcasrecruitment@syd.catholic.edu.au.